Personal Assistant

Department: Core - Business Infrastructure & Operations

Location: São Paulo, Brazil

Description

FLUENT ENGLISH IS A MUST. PLEASE, APPLY SENDING YOUR RESUMÉ IN ENGLISH AND ONLY IF YOU MEET THIS REQUIREMENT.

ONLY APPLICATIONS WITH A RESUMÉ IN ENGLISH WILL BE CONSIDERED

We are looking for a Personal Assistant to provide an extensive and complex range of administrative tasks in support of up to three of our senior management team members. The ideal candidate will thrive on coordination, organisation and will be a self-starter. This position is open to both entry-level candidates and those with extensive administrative experience.

You must have excellent organisational skills, be a confident communicator, capable of dealing with people at all levels and always maintain confidentiality and professionalism in your manner. Reliability and adaptability are vital for this role, together with the ability to work to independently and be flexible to changing deadlines.

Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to our senior managers. Working as part of a vibrant, fast-paced global Business Infrastructure & Operations team, this is a chance to gain experience within an interesting and dynamic organisation, where individuals thrive on change.


Key Responsibilities

• Organising and managing a complex schedule of meeting and diary requirements, both internally and externally for members of the senior management team


• Communicating with clients, scheduling calls, workshops, and arranging meeting agendas.


• Arranging business travel, including flights, transportation, accommodation and restaurants for senior management and other staff members.


• Meeting preparation including meeting room setup and management.


• Organising internal events and off-sites for various teams.


• Collation, preparation of presentations and proposals using Word, Excel and PowerPoint, including minute taking.


• Providing support to the Business Infrastructure & Operations team as required.

Skills, Knowledge and Expertise

Required attributes:

• Attention to detail, excellent coordination, time management and organisational skills.


• Strong team player; supports colleagues and shares knowledge; interpersonal skills with the ability to build effective relationships at all levels.


• Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment.


• Ability to use initiative, forward thinking, and work under pressure, with a willingness to proactively take on new tasks.


• Advanced Microsoft Office skills, particularly Outlook (diary management), MS PowerPoint, Excel & Word.


• Fluent English (C1 level or above)


• Fluent Portuguese (C2 level)

Desirable attributes:

• Work experience as a PA or within a higher-level administrative position.


• Proven experience working for a fast-growing international consultancy or professional services business.


• Proven work experience managing complex meeting schedules across multiple time zones.

What we offer

• The opportunity to contribute to a rapidly growing international business


• A dynamic, intellectually stimulating and demanding yet supportive environment


• A fun, informal and international work culture


• A competitive salary package


• Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals


• Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills


• Flexible working time and a hybrid model

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.