Legal Assistant/ Intake Assistant

Seeking a Legal Assistant/Intake Assistant.

Biggest thing for us is culture fit. Here's a link to the Join Our Team page on our website that shares what's unique about us. Check it out. https://lawvex.com/careers

Lawvex is a six-attorney, tech-forward law firm with offices in the cities of Clovis and Madera, in sunny central California. We have also recently expanded at the coast and opened an office in Solvang, California. We are a business, real estate, and trust and estates firm that is on track for aggressive growth and we need a rockstar Legal Assistant to join our amazing team and work directly with attorneys and staff to help our clients with their legal needs.

Since 2009, Lawvex has been on a mission to take the frustration out of law for our clients, staff and attorneys. Our vision is to become a regional firm with offices throughout central California. We want to be known for our early (2009) adoption of cloud-based technology and for using that to create a new standard in quality of life for staff and attorneys and an amazing legal experience for clients.

New Standard in Quality of life means: you work in office with our team that is working hybrid or remotely; we provide you with a cutting edge suite of software to do your job and communicate internally and externally; we provide you with competitive compensation, benefits and opportunity for bonus compensation for those who can demonstrate their profitability; we provide clear key performance indicators and regular performance reviews so you know if you’re winning and why; and we provide team connection opportunities through weekly video meetings, and periodic live events that you are welcome to attend.

Amazing Legal Experience means: we help business owners and families plan for, transfer and inherit their business and real estate so that they have peace of mind; we build amazing relationships with our clients by living out our values: Speed, Efficiency, Value, Education, Compassion, and Transparency; and we solicit and receive outstanding feedback and reviews from our clients for doing a great job.

We love to help people learn and grow. But we don’t have the time for that right now. We need a legal assistant who can hit the ground running but also embrace our values. The ideal candidate will be able to take initiative on work that needs to be done and complete tasks with minimal hand holding.

We have multiple members on our team who are not assigned to a particular attorney but instead work within one or two niche practice areas such as probate, estate planning, litigation, trust administration, and business. This facilitates deep expertise which results in systems and processes to make work easier, more efficient and reduce errors.

What our legal assistants/intake assistants do:

• Phone and in person reception at our office in Madera.
• Schedules client meetings / calls on existing cases.
• Assist with Intake Calls as needed.
• Notarizes (we will pay for notary test and certification)
• Receives incoming correspondence and court documents, sorts, scans and uploads to proper file.
• Prepares and sends hard copy correspondence, certified mail, overnight mail.
• Must be well spoken, professional image, sales experience a plus, sales skills required

If the statements below appeal to you, then you may be our next legal assistant!

• You are an awesome juggler of tasks and can change gears quickly.
• You smile when you answer the phone.
• You are polite, well spoken, and calm.
• You work hard at the task on hand until it is completed.
• You take pride in your work and showing up for your team everyday.

This is a full time position schedule to be 32 hours per week (Monday - Thursday) in our Madera Office. Spanish fluency is a requirement for this office.

During the first 30 days of employment there will be a base pay, with an evaluation and the opportunity for increase after that based on how well you perform. There is an opportunity for bonus compensation for those who demonstrate profitability.

To apply to this position please send your resume and create a brief video (approximately 4 minutes) answering the questions below:

1. In your current or past roles, what steps do you take to stay organized throughout the day when multitasking or managing a busy workload? Please include the tools you use and your overall approach.

2. Describe your experience working in a fast-paced environment. What made it fast-paced, and how did you manage the pressure?

3. Tell us about your experience working independently in an office setting. How do you stay productive and motivated when working on your own?

4. What type of work environment helps you thrive the most? Please share an example from a previous workplace.

5. What is one accomplishment you are most proud of in your current or most recent role? I look forward to hearing from you and learning more about your experience.

Please send the video to Sign in to view email. The subject line of the email should be your last name (in all caps), followed by the position you are applying for in lowercase, followed by one word that you would use to describe yourself in all caps. [For example: SMITH legal assistant AWESOME]

We look forward to reviewing your resume and video submission.

RESUMES RECEIVED THROUGH THIS SYSTEM AND THAT DO NOT FOLLOW INSTRUCTIONS WILL NOT BE CONSIDERED.

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Language:

• Spanish (Required)

Work Location: In person