Executive Assistant and Board Liaison

Position Summary

The Spokane Symphony is seeking a proactive, detail oriented Executive Assistant and Board

Liaison to work side-by-side with the Orchestra’s Executive leader to provide comprehensive

administrative support and regular interface with the Symphony’s Board of Directors. The

Executive Assistant and Board Liaison (EABL) is highly organized, a clear communicator, and

handles sensitive matters with the utmost discretion and professionalism.

By being the connective tissue, the EABL regularly coordinates schedules, meetings and

materials between the Executive Office and Staff, Musicians, Board and external stakeholders,

ensuring accurate, clear communications, including preparing agendas, recording meeting notes,

delineating next steps and follow throughs. The EABL works closely engaging the Board of

Directors, serves as their primary resource ensuring all directors are up-to-date and informed of

all board policies, expectations, materials, schedules and special board events.

Working closely with the senior team, the EABL balances multiple competing priorities and helps

ensure the timely flow of information between all parties. The EABL proactively works to avoid

problems and resolve conflicts, attends all senior team meetings and models organizational

values.

Key Responsibilities

1. Actively manages and is the gatekeeper of the Executive Director’s schedule ensuring

alignment with top priorities and balance between internal and external needs as well as

urgent and important issues

2. Provides preparation for key meetings, donor events and ensures meeting agendas are

prepared and distributed to participants in advance

3. Responds promptly to calls and emails from all stakeholders on behalf of the Executive

office

4. Builds and maintains positive working relationships with all stakeholders ensuring

confidence and trust. Represents the Symphony and the executive office with the highest

professional standards.

5. Maintains and organizes files for the executive office in digital and physical forms

6. Drafts, reviews and edits correspondence and memos, as requested

7. Serves as the primary point of resource for all board members

8. Communicates and engages with the Board of Directors, providing all members with

current materials including the board handbook, accurate meeting schedules for all

meetings of the full board and its committees, all agendas, meeting notes and follow-ups

9. Creates and prepares the board handbook for new members and updates rosters,

policies, and listings. Distributes to existing board members, as necessary.

10. Organizes and plans for all board and committee meetings by proactive communication,

distributing agendas and reports in advance, taking RSVP’s and attendance, securing and

setting up meeting spaces and taking accurate notes

11. Responds promptly to all board member requests

12. Oversees the inventory and ordering of office supplies, letterhead, and branded materials

and other office related tasks, as requested

13. Attends regular meetings and special events as appropriate

14. Special projects and other duties as assigned

Qualifications

• Minimum one-year experience working for a C-Level Executive or as Administrative Assistant
• Associate’s degree (bachelor’s degree preferred)
• Exceptional verbal and written communication skills
• Highly organized and attention to detail
• Exceptional interpersonal skills and EQ with a professional demeanor to represent the
• Office of the Executive to both internal and external constituencies
• Aptitude in working with Microsoft Office products
• Demonstrates flexible and adaptive thinking. Has a curious and growth mindset
• A positive attitude and sense of humor

How to Apply

Please submit a resume and cover letter describing your relevant experience and interest in the

Spokane Symphony to ***email_hidden***

Applications will be reviewed on a rolling basis until the position is filled.