Classification, Compensation and Records Assistant

Initial Posting Date

06/09/2026

Application Deadline

06/16/2026

Agency

Department of Transportation

Salary Range

$4,216 - $5,643

Position Type

Employee

Position Title

Classification, Compensation and Records Assistant

Human Resource Assistant – Classification, Compensation and Records Assistant

Oregon Department of Transportation

Support Services Division – Human Resources Branch

HR Administrative Operations Section

Salem

The Role

We are recruiting for a classification, compensation and records assistant to join our Human Resources (HR) Branch in Salem! In this role, you will provide comprehensive technical support to track, monitor and coordinate classification and compensation processes for our agency.

Our HR Branch is a vital component of the agency, responsible for managing the employee lifecycle. We play a crucial role in supporting the organization’s strategic objectives by effectively managing its most valuable asset—its people. Apply today to join our team!

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile .

A Day In The Life

• Track and monitor various aspects of classification and compensation work that require action such as upcoming work deadlines, sending reminder notifications to customers as needed.
• Review requests for accuracy and completeness, identifying discrepancies of incomplete requests and following up to resolve issues.
• Manage the classification and compensation team inbox to research, reply and/or forward requests using established procedures.
• Advise and help with related processes for submitting job classification reviews, compensation and other position/budget activities.
• Work with HR staff and our Budget Office to notify and process changes to representation, overtime eligibility, work out of class or other compensation related topics.
• Monitor data integrity of our tracking systems by verifying information, identifying concerns and following up with others as necessary to keep operations moving efficiently.
• Create, monitor and close non-budgeted positions in Workday as requested by senior consultants.
• Review submitted position descriptions and personnel actions in our electronic HR filing system, determining if documents are complete and can be accepted into the filing system according to record retention rules.
• Upload documents into the electronic HR filing system – this may include handling paper documents that arrive by mail, fax or shuttle to the office.
• Process and/or submit routine employee actions in Workday using established procedures.
• Provide technical and administrative support as needed for special projects or assignments which may include using various systems for preparing reports.
• Work with confidential information, maintaining the integrity and security of records and following all security protocols for both physical and electronic files.
• Work in an office environment - periodic in office work required with hybrid work options available.
• To request a copy of the position description, which includes all duties and working conditions, please email ***email_hidden***.

What’s In It For You

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

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Minimum Qualifications

Two years of human resources clerical-support experience directly assisting human resources professionals in the administrative functions of a human resources program;

OR

Three years progressively responsible administrative, clerical or record-keeping support experience.

Note

• College-level course work may substitute for the general experience requirement based on 45-quarter units per year.
• The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.

What We’d Like To See

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Demonstrated experience and knowledge of confidentiality practices regarding personnel related records.
• Demonstrated experience developing and implementing process improvements related to compliance with laws and policies.
• Demonstrated experience working in a team environment and participating in projects or special assignments.
• Demonstrated attention to detail with experience crafting detailed written correspondence.
• Demonstrated experience working with Smartsheet software and Microsoft Excel for tracking and reporting.

How To Apply

• Complete the following required steps:
• Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
• Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
• Your cover letter must be limited to no more than two (2) pages.
• Please address your cover letter to Anna Giddens-Reed, Administrative Operations Manager.
• Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
• You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
• Complete questionnaire. Answer the checkbox-style questions before submitting your application.
• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
• If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 971-273-8687 or email [email protected].

Additional Information

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will become part of the state's management team.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

HR Jobs, Human Resources Jobs, Recordkeeping, Administrative Support