Manager of Facilities (Planning, Funding, and Construction Management)

About The Job

OPEN TO THE GENERAL PUBLIC AND DISTRICT EMPLOYEES

THIS ELIGIBILITY LIST WILL BE GOOD FOR SIX (6) MONTHS

WE ARE ONLY ACCEPTING ONLINE APPLICATIONS FOR THIS RECRUITMENT

Job Summary

Under general direction, plans, organizes, coordinates and manages the activities for construction of school facilities; acts as liaison between the district, school site administrators, architects, and contractors to assure authorized projects are accomplished in accordance with approved policies and procedures; and performs other related work as assigned.

Essential Duties

• Plans, organizes, directs and controls all or part of school construction projects from concept through design and construction to close-out of the project contracts.
• Reviews designs, plans, and estimates specifications and submittals for completeness and conformance with district standards, district direction, and contract documents.
• Develops and updates Facilities Educational Specifications and Materials Standards.
• Assists with the preparation of responses to and defenses of construction claims and litigation.
• Prepares and updates contract agreements to ensure they are current and pertinent for varied types of projects.
• Prepares and monitors project and operating budgets, including support for obtaining funding.
• Coordinates construction activities by making onsite inspections of work to ensure that projects conform to established schedules and approved policies and procedures; investigates and approves requests for construction modifications and time extensions.
• Participates in all preconstruction activities; coordinates constructability reviews; assists in the development of construction phasing and scheduling; oversees the procurement and installation of interim housing units; assists in bidding process, job walks, analysis of bids before final contracts are awarded and pre-construction conferences.
• Oversees all site moves required to accommodate construction activities.
• Ensures that contractors and construction managers are maintaining safe work sites and practices and that the needs of the students, teachers and administrative staff at the school sites are being protected.
• Provides project coordination and management support to the Facilities Department.
• Prequalifies, interviews, hires, and supervises consultants.
• Communicates with employees, consultants and representatives of public agencies regarding planning requirements, schedules, job walks, and issues.
• Meets with site administrators and staff to coordinate activities and special projects, resolve issues and conflicts, and communicate the scope and schedules for projects.
• Prepares Request for Proposals (RFP) and Request for Qualifications (RFQ) and makes recommendations for professional services contracts.
• Operates a computer and assigned software to track budget, input data and develop reports and schedules.
• Interprets and applies California Environmental Quality Act and State Department of Education guidelines.
• Conducts site visits to inspect work in progress; assures compliance with plans, contract provisions and building codes and regulations.
• Assists administrators in other departments in planning organizing, coordinating, and scheduling special projects.
• Attends and represents the District in a variety of meetings, conferences and governmental hearings related to assigned activities; prepares and delivers oral presentations as requested.

EMPLOYMENT STANDARDS

Education and Experience : Graduation from high school or equivalent and three years of experience in California educational facilities planning or school facilities construction, including some supervisory or project management experience, is required. Part-time experience will be considered and adjusted appropriately. Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered.

LICENSE: Must possess and maintain a valid Class C California Driver License and remain insurable at the standard insurance market rate. Candidates must submit a recent (within the last 30 days) original DMV driving record by the time of the oral rating exam.

Knowledge Of

• Current regulations, methods, materials, costs, and equipment used in building construction.
• Principles and practices of managing large, complex construction and repair programs from project inception to completion.
• Applicable Federal, State and local laws, codes and regulations as it relates to construction of facilities.
• School district organization, operations, policies and objectives.
• School facilities funding sources and funding application procedures.
• Characteristics and cost of various methods of construction, architectural features, and building design.
• Regulations and enforcement methods of the labor Compliance Program.
• Health and safety measures and precautions.
• Safety laws and regulations as it relates to construction.
• Legal requirements for public bidding specifications.
• Research techniques and procedures.
• Spreadsheets, project management and planning software to produce charts, graphs and tables.
• Public speaking techniques.
• Record-keeping and report preparation techniques.
• Operation of a computer and assigned software.
• Construction scheduling and estimating.
• Architectural drawings and various plans.
• Correct English usage, grammar, spelling, punctuation and vocabulary.

Ability To

• Perform a wide variety of complex and technical duties related to the district’s facilities planning.
• Schedule and direct the work of others.
• Prepare, review and interpret budget reports.
• Read, interpret, and work from drawings, blueprints, and schematics.
• Estimate materials and labor costs.
• Establish and maintain safe working conditions.
• Create and maintain computerized records and prepare oral and written reports.
• Communicate effectively, both orally and in writing.
• Establish and maintain effective relationships with others.
• Resolve conflicts and competing priorities.
• Operate a computer and assigned software.
• Learn school district organization, operations, policies and objectives.
• Analyze situations accurately and adopt an effective course of action.
• Learn to utilize GIS and CADD systems or other software typically used in facilities work.
• Develop and analyze computerized project schedules.
• Prepare and deliver oral presentations.

SELECTION PROCEDURES

Applications will be accepted from district employ­ees who possess the above qualifications. The district reserves the right to invite applicants whose qualifications most closely meet the requirements needed for the position to continue in the examination process. The examination may consist of an evaluation of training and experience, multiple choice, performance, and oral/technical exams. Persons needing reasonable accom­modation must notify the Office of Personnel Services by the last day to file. A qualifying score must be achieved on all portions of the examination in order to be placed on the promotional eligibility list.

Non-Discrimination Statement

Garden Grove Unified School District prohibits discrimination, harassment, intimidation, and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, mental or physical disability, medical condition, genetic information, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family or marital status, immigration and citizenship status, military status, or association with a person or a group with one or more of these actual or perceived characteristics.

Copies of GGUSD's policies including Uniform Complaint Procedures, Sexual Harassment Nondiscrimination, Title IX Rights and Protection, and Statewide Resources are available upon request.

Questions or complaints of alleged discrimination, harassment, intimidation, bullying, and equity should be directed to the Assistant Superintendent of K-12 Educational Services, Tanya Avina, at Sign in to view email or (714) 663-6005. Title IX equity and compliance concerns should be directed to the Director of Personnel Services, Chris Francis, at [email protected] or (714) 663-6338. Complaints may be mailed to 10331 Stanford Avenue, Garden Grove, CA 92840.

Pupils have the right to a free public education, regardless of immigration status or religious beliefs. More information about these rights is available from the California Attorney General, Know Your Rights. Contact the district office to learn more about Title IX and Sex Discrimination/Harassment including how to file a complaint.

Information About Application Procedures And Employment

HOW TO APPLY: Applications must be completed on our website at www.ggusd.us. Please note that the district office will not be giving out or accepting hard copy applications for those recruitments that are online only. Please read each posting carefully or call our office if you have any questions. All applications should be received by the Personnel Commission Office by 5:00 p.m. on the last day to file.

VETERAN'S CREDIT: Veterans shall have an additional five (5) points added to their final percentage score on an open eligibility list as prescribed by Education Code, Section 45296. "Veteran" as used in this article means any person who has served in the United States armed forces in time of war, or national emergency declared by the President of the United States of America, and who has been discharged or released under conditions other than dishonorable. "Armed forces" means the United States Air Force, Army, Navy, Marine Corps, or Coast Guard. At least thirty (30) days of active service are required to obtain veteran preference points.

Disabled veterans shall have an additional ten (10) points added to their final percentage score on an open eligibility list as prescribed by Education Code, Section 45296. A "disabled veteran" as used in this article means any veteran who is currently declared by the United States Veterans Administration to be ten percent (10%) or more disabled as a result of service in the Armed Forces of the United States. Proof of disability shall be deemed conclusive if it is of record in the United States Veterans Administration.

Additional eligibility may be granted based on future changes to the law and verification from the Veteran's Administration or the United States Office of Personnel Management.

In order to obtain credit, the applicant shall furnish satisfactory proof of qualifying military service prior to establishment of the eligibility list. No adjustment of rank on the list shall be made when such proof is presented thereafter.

A veteran may be credited veterans' preference points only to obtain initial employment in the district. Thereafter, the only additional points for an open examination shall be seniority points granted in accord with section 4220.3(C)2.

HIRING PROCEDURES: Garden Grove is a merit system (civil service) school district. Employment and promotions are based upon merit, fitness and qualifications. The person selected to fill any regular position will be from among the top three ranks on the eligibility list approved by the Personnel Commission. All Classified Management will serve a twelve (12) month probation.

EXAMINATION FOR TUBERCULOSIS : Proof of freedom from active tuberculosis must be furnished prior to employment and must be based upon an intradermal Mantoux tuberculin skin test completed within the last 60 days.

FINGERPRINTING: All new employees will be fingerprinted.

BENEFITS: All classified employees receive the following:

• Up to 22 paid vacation days per year
• Up to 14 paid holidays per year
• Up to 12 sick leave days per year with unlimited accumulation
• Social Security coverage

All regular classified employees who are employed 30 hours or more a week are eligible for the following additional benefits:

• Medical, Dental, and Vision Insurance for the employee
• Life Insurance for the employee
• Generous Retirement Plan (CalPERS)

WE ARE AN EQUAL OPPORTUNITY/MERIT SYSTEM EMPLOYER

9701.89 (Revised: 7/26)

Garden Grove Unified School District offers a tremendous benefit package that includes:

• Up to 22 paid vacation days per year
• Up to 14 paid holidays per year
• Up to 12 sick leave days per year with unlimited accumulation
• Social Security coverage

All regular employees who are employed 30 hours or more a week are eligible for the following additional benefits:

• Medical, Dental and Vision insurance for the employee and family
• Life Insurance for the employees
• Generous Retirement Plan (CalPERS)

The information you provide on the general and supplemental applications will be used to evaluate whether you meet the minimum requirements for this position. It is important that you fill out the application forms as completely and accurately as possible. Supplemental questions must be answered fully and completely. All experience mentioned in the Supplemental Questions section must also be included in the Work Experience section in order to be considered complete. Incomplete applications will cause you to not be considered further in the recruitment process. A resume in lieu of a complete response on the application or the supplemental is not acceptable. Candidates who meet the minimum qualifications for the position will be invited to participate further in the selection process. Did you read and understand this information?

• Yes
• No

As of January 1, 2026, in accordance with Education Code section 44051 (as added by California SB 848), applicants for classified positions are required by law to provide a complete list of every school district, county office of education, charter school, private school, and/or state special school with which you have previously been employed, regardless of the length of service. Please be comprehensive in disclosing any part-time, full-time, and substitute employment. Failure to disclose any previous educational employment may result in the disqualification of your application.

Have you ever previously been employed by another school district, county office of education, charter school, private school, and/or state special school?

• Yes
• No

If you marked “Yes” to the previous question regarding Education Code section 44051, for each location you were previously employed at, please state:

District/County/Charter/Special/Private School Name: Job Title: Dates of Employment: Presently Employed: Yes or No

• Type N/A if you have not previously been employed by a school district, county office of education, charter school, private school, and/or state special school.

Do you have a high school diploma, GED, or equivalent certificate?

• Yes
• No

This position requires experience working with California school facilities. Do you have three years of experience equivalent to full-time work in California K-12 educational facilities planning or school facilities construction?

NOTE: Two years of part-time experience is equivalent to one year of full-time experience.

• Yes
• No

Does your experience include some supervisory or project management experience?

• Yes
• No

The first part of the selection process for Manager of Facilities will be an evaluation of education, training, and experience. The answers you provide for the following questions will be used as the first selection tool in the recruitment process. Your responses will be rated and only a limited number of qualified applicants who best demonstrate meeting the qualifications will be invited to participate further in the selection process. Did you read and understand this information?

• Yes
• No

Garden Grove Unified School District is a large district with 72 sites. Please describe your education, training, and experience that have prepared you for managing the scope, schedule, budget, and work done by employees and contractors in facilities planning and construction for this large school district. Please focus your answer to the experience you have working with school districts and describe the size of the districts you have worked with and the number and size of projects you managed.

Please describe your experience establishing and maintaining relationships with vendors, contractors, school district administrators and Local/State officials related to the planning and construction of school district projects.

Please describe your experience working in a supervisory or project management capacity as it relates to California educational facilities planning or school facilities construction.

For supervisory experience, include the level of staff (i.e. job titles) you supervised, how many employees you supervised, and the dates you worked in a supervisory capacity. For project management experience, provide examples of the types of projects you have been responsible for managing.

This MUST also be included in the Work Experience section of your application.

Please describe your experience making presentations to staff, administrators, parents, and the greater community.

• Required Question