Contract Coordinator

Contracts Coordinator

Department of Community Resources – Business Operations Division

Please apply by date: 7/17/2026

"Follow your calling, Find your career"

Salary Range: $76,328.00 - $95,409.50. This is an exempt (salary) position. Please note pay rates are based on education, skill, experience level, and internal equity. Internal equity considerations include an assessment of the applicant’s salary history and qualifications in comparison to the market rate and requirements for the job.

At Mecklenburg County, you’ll have the chance to build a career as unique as you are with support, inclusive culture and technology to become the best version of you. We’re counting on YOUR unique voice and perspective to help Mecklenburg County become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

The Department of Community Resources (DCR) through its Community Resource Center, supports the core departments of Mecklenburg County Health and Human Services (HHS) in doing their business through an integrated service delivery model of subject-matter experts from each core department and community partners who provide services to County residents in our HHS Community Resource Center. In addition, DCR is responsible for administering Child Support Services, Economic Services, MeckSuccess, HOMES, and Unified Workforce Development programs, as well as Integrated Health and Human Services Mail Services.

Position Specific Summary

The position is in the Department of Community Resources will report to the Sr Business Manager. The candidate will be responsible for managing contracts, including but not limited to grant writing, contracts, memorandum of understanding, interlocal agreements, formal requests for proposals (RFPs), and any other agreements as assigned. In addition, this position will perform contract research and contract reconciliation, maintain an updated certificate of insurance, and perform other contractual management.

This position requires on-site support to the Department Monday – Friday.

Position Summary

Perform work involving the coordination, preparation, and processing of various contracts related to an assigned area. This position, under minimal supervision, is responsible for contract administration; maintains and audits a central contract-resource file to ensure proper procedural controls and contract specifications.

Manage contracts through an array of tasks and activities that include, but not limited to, developing contracts that align with best practice models and that define deliverables, performance outcomes, payment and reimbursement schedules; developing program monitoring policies and procedures, action improvement plans, monitoring timelines and schedules; creating service and fiscal dashboards; and, conducting on-site program monitoring and technical assistance sessions.

Location

301 Billingsley Road

Charlotte, NC 28213

Essential Functions

Create and manage the database for contract information; create and maintain a comprehensive contract management system, including procedure manuals

Participate with County staff and others to develop appropriate program plans and evaluation systems

Draft or amend contracts and ensure the contracts are in accordance with Federal and State requirements and County standards

Partner with the department or program when requests for proposal are issued

Prepare applicable documents and reports

Coordinate and participate in special projects related to contract activities

Develop, audit, compile, calculate and analyze a variety of contract data

Negotiate terms for Purchase of Service contracts

Coordinate management of service contracts and related projects

Mecklenburg County Community Resources: Respond in cases of urgent and/or emergent events that require public health interventions. Employees may be trained for and assigned duties unrelated to their regular work; work outside normal business hours and workdays and/or in a different work location may be required. Emergency events include, but are not limited to, communicable disease outbreaks, severe weather situations (e.g. snow or ice storms, tornados, hurricanes), natural disasters (e.g. earthquakes), fire, or power outages, and acts of terrorism. This includes service on the emergency management team on a two-year rotating cycle.

Minimum Qualifications

Experience

Minimum of four years of experience in a related field

Education

Bachelor's degree in a Finance, Business Administration, Human Services, or related field

Combination of relevant education and relevant experience accepted?: Yes

Licenses and Certifications

May require a valid North Carolina or South Carolina Driver's License

May require an Annual Motor Vehicle Record (MVR) check

Requires County Driving Privileges

Preferred Qualifications

Relevant experience in contract administration

Vendor Management Experience

Experience with document management systems and electronic signature platforms (e.g., DocuSign)

Prior OnBase experience

Proficiency in Microsoft Office, particularly Word and Excel

Knowledge, Skills, and Abilities

Knowledge of

• Contract principles
• Federal, State, and local laws, rules, and regulations
• Governmental accounting procedures
• Generally Accepted Accounting Principles
• Arithmetic, algebra, geometry, calculus, statistics, and their applications.
• The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Principles and processes for providing customer service, including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

Skills

• Negotiating and the ability to maintain a consistent negotiating position in the face of opposition
• Oral and written communication skills
• Good presentation and interpersonal relationship skills

Abilities

• Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures
• Building Partnerships: Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units or organizations to help achieve business goals
• Collaboration: Working effectively and cooperatively with others; establishing and maintaining good working relationships
• Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided
• Decision Making: Identifying and understanding issues, problems and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences
• Initiating Action: Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive
• Information Monitoring: Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it
• Planning and Organization: Establishing courses of action for self and others to ensure that work is completed effectively
• Technical / Professional Knowledge & Skills: Having achieved a satisfactory level of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise

Computer Skills

• Intermediate in various computer applications including Microsoft Office

Work Environment

Works in an office setting with moderate noise

Disclaimer Statement

This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.