Senior Proposal Coordinator

The Lunz Group is seeking an experienced Proposal Coordinator to join our team in our Lakeland Office. The marketing efforts of our firm is supported by this role through the procurement, generation, development, coordination, and delivery of proposals and responses to Request for Qualifications (RFQ) and Request for Proposals (RFP).

This role requires strong organizational skills, strategic coordination, attention to detail, and the ability to manage multiple deadlines and projects in a collaborative environment.

The ideal candidate has experience in the A/E/C (Architecture/Built environments, Engineering, Construction Management) industry.

Responsibilities

• Lead all procurement, preparation, development, coordination, and submission of proposals, RFQ/RFP, ensuring compliance of submittals per RFQ/RFP requirements.
• Collaborate with architecture staff, project managers, leadership, and marketing team to gather necessary information for proposals, presentations and project meetings.
• Prepare interview presentation materials and coordinate with the Project Team to strategize, rehearse, and present to external clients.
• Monitor procurement sites.
• Manage proposal process from kickoff meetings to final submission and guarantee deadlines are met.
• Comfortable with holding project teams accountable for deadlines and information required of others.
• Ensure alignment of brand standards and marketing strategies.
• Write and edit proposal content, ensuring clarity, accuracy, and alignment with client requirements and firm standards.
• Manage and regularly update information in the database ensuring accuracy and integrity, and generate pipeline reports to support business development, operations, and marketing efforts.
• Track and analyze the effectiveness of proposals and RFQ/RFP responses, future project leads, and follow up with purchasing departments and clients every week.
• Maintain and seek out opportunities to improve the library of reusable components, templates, and processes to increase efficiency and enhance quality on future bids.
• Debrief of post-submittal to all stakeholders.
• Develop efficient and effective pursuit processes and leverage feedback to inform improvements.
• Communicate effectively among team members, consultants, and clients, as required.

Qualifications

• A degree in Marketing, Communication, Business Administration, or other related majors with a concentration requiring strong writing, analytical, design, and communication skills is required.
• Minimum 4+ years in the Architecture, Engineering, and Construction (A/E/C) industry in a similar role.
• A/E/C proposal writing and coordination experience. Work samples or a portfolio is desired.
• Proficiency in using CRM systems for tracking client information, pursuits, and marketing materials.
• Strong understanding of RFQ/RFP procurement processes and packaging requirements.
• Understand the SF 330 / Architect-Engineer Qualifications process (experience preferred)
• Proficiency in Microsoft Office and Adobe Creative Cloud (specifically InDesign) with strong graphic layout capabilities.
• Excellent writing, editing, and communication skills with strong attention to detail.
• Ability to manage multiple projects/deadlines and accommodate shifting priorities.
• Experience with Deltek VantagePoint preferred.
• Demonstrates reliability and takes initiative by working independently, offering proactive, solutions-based approaches, and confidently taking charge of tasks and challenges.
• Applicants must be authorized to work for any US employer. We are unable to offer sponsorship or take over sponsorship of an employment Visa.

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