Admin and Marketing Coordinator

SCHAEFER INSPECTION SERVICE

Admin and Marketing Coordinator

Location: Woodbridge, CT (In-Office)

Employment Type: Full-Time

Reports To: Marketing and Client Relations Manager

Department: Marketing & Administration

About Schaefer Inspection Service

Founded in 1980 and headquartered in Woodbridge, CT, Schaefer Inspection Service is Connecticut's premiere inspection company. For 45+ years we have provided residential, commercial, and environmental inspections — including water testing, radon testing, mold testing, sewer scope camera inspections, and structural engineering evaluations — giving homebuyers, sellers, and real estate professionals the peace of mind that their investment is sound.

Position Overview

The Admin & Marketing Coordinator is a versatile, detail-oriented team member who keeps both our marketing engine running and our office humming. Reporting directly to the Marketing Manager, this role splits roughly 70% of its time on marketing activities and 30% on administrative support. The right candidate is equally comfortable scheduling social media content as they are managing inboxes, coordinating with inspectors, and supporting day-to-day operations.

Key Responsibilities

Marketing (70%)

• Assist in creating and scheduling content across social media platforms (Facebook, Instagram, TikTok, YouTube, and LinkedIn).
• Draft blog posts, email newsletters, and promotional copy that aligns with our brand voice.
• Support SEO efforts including updating website content and meta data in WordPress.
• Manage and monitor our online review presence (Google, Yelp, etc.) and flag responses for the Marketing Manager.
• Coordinate realtor outreach campaigns and maintain the realtor contact database.
• Assist with the production of marketing materials such as digital brochures, flyers, and email templates.
• Track marketing performance metrics and compile regular reports.
• Coordinate with our web design partner (Lightswitch) on website updates and tasks.
• Support video content planning and basic editing as needed. Knowledge of CapCut and Kapwing programming is a plus.
• Attend Events as necessary (some after hours availibilty is required)

Administration (30%)

• Manage and triage incoming phone calls, emails, and web form submissions.
• Assist with scheduling and confirming inspections, coordinating between clients, realtors, and inspectors.
• Maintain and update CRM records, client databases, and contact lists.
• Handle general office tasks including filing, correspondence, supply management, and data entry.
• Support billing and invoicing coordination as needed.
• Assist co-owners and management team with administrative tasks and special projects.

Qualifications

Required

• 2+ years of experience in marketing, administrative support, or a combination of both.
• Strong written communication skills — you can write clearly and adapt tone for different audiences.
• Comfortable managing and scheduling content across major social media platforms.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Highly organized with strong attention to detail and the ability to juggle multiple priorities.
• Reliable, proactive, and comfortable working both independently and as part of a small team.

Preferred

• Experience with WordPress, Canva, or email marketing platforms
• Familiarity with CRM systems or scheduling software.
• Background in real estate, home services, or a related industry is a plus.
• Experience with basic video editing or social media content creation tools.
• Knowledge of local Connecticut real estate market a plus.

What We Offer

• Competitive full-time salary commensurate with experience.
• A collaborative, family-oriented work environment at a well-established Connecticut business.
• Opportunity to grow with a company that has served Connecticut homeowners and real estate professionals for over 45 years.
• Exposure to a wide range of marketing and business operations functions.
• Woodbridge, CT office location.

How to Apply

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