Administrative & Personal Assistant

Established, privately owned commercial landscape company is seeking a high-energy, polished, organized, and proactive Administrative & Personal Assistant to serve as the trusted right hand to the Owner.

The company has earned an outstanding reputation through long-standing client relationships and operates within a stable, recession-resistant industry. The culture is collaborative, supportive, and team-oriented, with many employees enjoying 10–20+ years of tenure. The Owner is a straight shooter who values integrity, accountability, and a work-hard, have-fun environment.

This is a highly visible and trusted role for someone who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys balancing executive business support with personal assistance. The ideal candidate is resourceful, discreet, detail-oriented, and takes pride in keeping the Owner's day running seamlessly. Position requires flexibility to accommodate occasional early mornings, evenings, and last-minute schedule changes.

Responsibilities

• Manage the Owner's complex business and personal calendar, appointments, and scheduling
• Serve as the primary gatekeeper and liaison for internal staff, clients, vendors, and personal contacts
• Handle confidential correspondence, emails, reports, and sensitive information
• Manage owner's business and personal finances.
• Coordinate meetings, prepare agendas, presentations, and follow-up action items
• Assist with personal projects, appointments, errands, and special requests as needed
• Oversee business and personal filing systems, records, and important documentation
• Coordinate events, client functions, and occasional family or personal events
• Track priorities, deadlines, and follow through to ensure timely completion of projects
• Assist with vendor coordination, office administration, and special projects as assigned
• Anticipate the Owner's needs and proactively solve problems before they arise

Requirements

• Minimum of 5 years supporting an Owner or Sr. Leader with BOTH business and personal tasks
• Proven ability to maintain absolute confidentiality and exercise sound judgment
• Self-starter who is resourceful, proactive, and able to work independently with minimal direction
• Strong technology skills including Microsoft Office (Outlook, Word, Excel, PowerPoint) and QuickBooks
• Stable work history with excellent professional references
• Clean background and credit check required

Compensation & Benefits

Salary: $60-70K

50% Employer-Paid Health Insurance

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