Accounts Payable Specialist

Position: Accounts Payable Specialist

Position Type: Part or Full-Time

Reports to: Chief Financial Officer

How to Apply: Interested candidates should submit their resume to Sign in to view email.

Position Overview

The Accounts Payable Specialist is responsible for the accurate and timely processing of the Company's accounts payable function. This position ensures vendor invoices are properly reviewed, coded, approved, and paid while maintaining strong internal controls and accurate financial records.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and professionalism. This role collaborates closely with employees, vendors, and management to ensure invoices are processed accurately, payments are made on time, and financial records remain complete and accurate.

Key Responsibilities

Accounts Payable

• Receive, review, and process vendor invoices for accuracy, completeness, and appropriate approvals.
• Match invoices to purchase orders, contracts, receipts, and other supporting documentation, as applicable.
• Assign appropriate general ledger account coding.
• Enter vendor invoices into the accounting system accurately and in a timely manner.
• Support preparation of weekly and ad hoc payment runs, including ACH, wire transfers, and checks.
• Reconcile vendor statements and resolve discrepancies.
• Respond promptly to vendor inquiries and maintain positive vendor relationships.
• Coordinate with Operations and other departments to ensure timely invoice approvals, monitor payment terms, and maximize available vendor discounts.

Financial Administration

• Reconcile accounts payable subledger to the general ledger.
• Assist with month-end and year-end closing activities related to accounts payable.
• Prepare accruals for outstanding invoices when necessary.
• Support annual financial statement audits by providing requested documentation.
• Assist with preparation of annual Forms 1099 and related reporting.
• Maintain organized electronic and paper filing systems for accounts payable documentation.
• Ensure compliance with Company policies, accounting procedures, and internal controls.
• Assist with expense report review and reimbursement processing.

Contracts & Master Service Agreement Administration

• Maintain vendor files, including tax forms, insurance certificates, banking information, and contract documentation.
• Coordinate new vendor setup and maintain vendor master records.
• Maintain Master Service Agreements (MSAs) and the contract database.
• Assist with contract administration, renewals, and document tracking.
• Support purchasing and procurement processes.
• Maintain confidentiality of financial and contractual information.

Qualifications & Experience

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Two or more years of accounts payable or accounting experience preferred.
• Experience with accounting software (PakEnergy, DocVue) and ERP systems.

Preferred Skills

• Strong understanding of accounts payable principles and accounting procedures.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong problem-solving and analytical abilities.
• Ability to work independently while collaborating effectively.
• Ability to identify discrepancies and resolve issues independently.
• High degree of integrity and ability to maintain confidentiality.

What We Offer

• Competitive salary and benefits package
• Health, dental, and vision insurance
• Retirement savings plan (e.g., 401k, Profit-Sharing) with 3% company match

About the Company

HEX LLC (HEX) is Alaska’s only Alaskan owned natural gas explorer, producer, and operator, focused on producing local energy by Alaskans for Alaska. The company is committed to investing locally and strengthening the infrastructure that supports the state’s energy industries. In 2025, HEX doubled its production on the Allegra Leigh offshore platform in Cook Inlet and is planning additional drilling in 2026 to continue expanding in-state energy production. HEX LLC is headquartered in Anchorage with an offshore platform in Cook Inlet and an onshore processing facility in Nikiski, Alaska. With approximately 84,000 acres of offshore operations, HEX is the second-largest operator, by volume, of natural gas in the Cook Inlet. Join us and be part of a team that shapes the future of energy in Alaska!

Equal Opportunity Employer

HEX is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.