Administrative Assistant 3

Admin Assistant 3

Requisition ID

req37303

Working Title

Administrative Assistant 3

Position Grade

Position Summary

The Clinical Law Program at the UNM School of Law is a law firm where advanced law students represent clients under the supervision of Law School faculty who are licensed attorneys.

We are seeking a dependable, highly organized administrative assistant to join our team. This position is part of the administrative team supporting the daily operations of the Clinical Law Program. The successful candidate must be comfortable following established procedures, managing confidential records, and providing consistent administrative support to Clinical Law Program faculty and students across multiple law practice areas.

Key administrative support duties include

• Greet visitors, answer phones, and maintain a professional and welcoming front desk environment
• Communicate effectively with faculty, staff, students, clients, and members of the public
• Administer the lifecycle of client files using a cloud-based case management system
• Provide consistent procedural guidance to clinical law students regarding administrative processes, file maintenance, and office practices
• Maintain confidentiality and exercise sound judgment when handling sensitive information
• Apply established office procedures accurately and consistently

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Administrative support experience in an office or educational environment
• Experience managing confidential records using electronic systems such as a case management system or database
• Ability to clearly explain and consistently apply defined office procedures when working with faculty and clinical law students
• Strong verbal and written communication skills, including the ability to prepare clear, professional, and accurate emails and office correspondence
• Proficiency with Microsoft Office or Microsoft 365 in a professional setting
• Ability to learn and follow established office practices, incorporate guidance, and work collaboratively as part of a team
• Experience maintaining the confidentiality of sensitive information

Additional Requirements

Campus

Main - Albuquerque, NM

Department

School of Law (588A)

Employment Type

Staff

Staff Type

Regular - Full-Time

Term End Date

Status

Non-Exempt

Pay

Hourly: $18.27 - $23.50

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

8/3/2026

Eligible for Hiring Incentive

No

Eligible for Remote Work

No

Eligible for Remote Work Statement

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Provide a cover letter, resume and three professional references (supervisory preferred). Incomplete applications will not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.