Executive Assistant

About The Role

The role serves as the central operational hub for two high-growth engineering and product executives, ensuring maximum efficiency across their organizations. This position manages complex calendars, streamlimes decision-making flows, and acts as a critical liaison between leadership, internal teams, and external partners in a fully remote environment.

This is not a passive coordinating role; it requires active prioritization, deep context-awareness, and the ability to anticipate administrative bottlenecks before they impact delivery timelines. By keeping administrative processes running smoothly, the role directly enables leadership to focus on technical strategy and execution.

Key Responsibilities

• Own and optimize complex calendar management across multiple time zones, proactively resolving scheduling conflicts with minimal guidance.
• Coordinate comprehensive domestic and international travel logistics, including flight, lodging, transit, and detailed itineraries.
• Prepare, edit, and distribute meeting agendas, briefing documents, and follow-up action items using Slack, Notion, and Google Workspace.
• Manage expense reporting and procurement processes, ensuring timely submission and alignment with corporate travel and expense policies.
• Organize and execute virtual team-building events, leadership offsites, and large-scale cross-functional alignment meetings.
• Draft high-priority communications, announcements, and presentations on behalf of supported executives for both internal and external audiences.

What We Are Looking For

• 4+ years of experience as an Executive Assistant, Administrative Assistant, or Operations Coordinator supporting VP or C-level executives in a fast-paced technology environment.
• Expert-level proficiency with G Suite (Docs, Sheets, Slides, Calendar), Slack, Zoom, and remote collaboration tools like Notion or Miro.
• Demonstrated ability to handle sensitive, confidential, and proprietary business information with absolute discretion.
• Strong project-coordination skills, with a proven track record of managing multiple concurrent tasks and meeting tight deadlines.
• Bachelor's degree or equivalent practical administrative experience.
• Bonus: Experience supporting product or engineering organizations, familiarity with Jira/Confluence, and prior experience working in a fully remote, distributed company.