Secretary

Job Brief

Performs all office management work for the Cora Hoffman Day Center. Maintains records and files, compiles and prepares various secretarial duties for the Day Program. Prepares and edits payroll for the Day Program. Assists as needed with special projects

8:00am-4:00pm

37.5

Non Exempt

$19.14

POSITION DUTIES

• Edits and maintains Payroll for Day Program staff. Sorts and distributes payroll to department staff.
• Prepares and maintains department records and employee files for the Day Program. Ensures files and site trainings are available for audits and administration. May contact Human Resources for additional information as needed.
• Obtains needed documentation for Day Program (medication certifications; medical information; Human Rights and Incident Review minutes.) and disseminates to appropriate staff. Obtains employee disciplinary information in preparation for grievance hearings.
• Types and distributes schedules for annuals, semi-annuals, team minutes and sends out invitations as needed to correspondents (DDSO, CAB, Residential Programs).
• Creates and monitors all purchase requisitions, personal funds, recreational check requests, incident reports and other pertinent information for the Day Program.
• Prepare change of status and requisitions for staff in the program with all appropriate signatures and forward to Human Resources as needed.
• Reviews monthly bills received and forward to Administrator of the Day Program for authorization and forward to Accounts Payable.
• Formats plans of corrective actions/147 timely and efficiently and disseminates to appropriate staff for review. Maintains all incident reporting documents for the Day Program and tracks the completion of all corrective actions.
• Answers telephones for Day Program and forwards to appropriate staff as needed. Disseminates mail to staff and orders all necessary supplies for the Day Program.
• Prepares billing in Precision Care and provides coverage for Billing clerk as needed.
• Performs all other duties as assigned.

POSITION REQUIREMENTS

• Two (2) years secretarial experience.
• Proficient in Microsoft Office, Oracle systems, precision Care and time keeping applications.
• Minimum One (1) year experience with ADP.
• High School Diploma.
• Excellent communication and organizational skills.
• Five year secretarial experience.