Executive Administrative Assistant

Executive Administrative Assistant

Company: SolarFuze Inc.

Location: San Diego, CA (On-site at Headquarters/ Hybrid Remote Potential)

Job Type: Full-Time Contract, Salaried

Reports To: Executive Vice President of SolarFuze Inc. & Energy Station USA

Company Description

SolarFuze Inc. is a passionate and innovative leader making significant advances in Solar, Renewable Energy, and EV Charging. We provide cutting-edge solutions to homeowners, business owners, and municipalities alike.

Our Mission: To provide effective, affordable energy solutions to our clients while helping to create a more self-sustaining, eco-friendly society. At SolarFuze Inc., we pride ourselves on providing our employees with the tools and resources necessary for success through hands-on training, encouraged growth, and a culture of open communication.

Role Description

We are seeking a highly organized, professional Executive Administrative Assistant to manage day-to-day operations and administrative tasks at our San Diego headquarters. In this role, you will act as a critical operational hub—fielding calls, managing executive calendars, organizing essential reports, and establishing seamless communication between customers and executives.

The ideal candidate thrives in a fast-paced environment, possesses strong project management capabilities, and maintains a team-first attitude to support executive management and deliver excellent customer service.

Key Responsibilities

• Executive Support: Assist executive management; manage day-to-day administrative tasks, schedule appointments, coordinate meetings, and maintain calendars.
• Operations & Project Management: Coordinate all solar installations and service calls with installers. Organize, track, and follow up on all projects, designating tasks to the proper staff to ensure completion.
• Communication: Answer and direct all incoming phone calls with excellent etiquette; establish clear lines of communication between customers, external stakeholders, and executives.
• Documentation & Compliance: Handle permitting and utility company documentation and submissions; organize files, records, reports, and presentations for ease of access.
• Data Management: Oversee company database management and handle routine correspondence.
• Culture: Contribute to creating a positive, collaborative, and high-energy workplace environment.

Qualifications

• Education: Bachelor’s degree or equivalent professional experience.
• Experience: Proven experience in an administrative or executive administrative assistant role, managing executive-level responsibilities with professionalism and discretion.
• Strong clerical, organizational, and scheduling skills with high attention to detail.
• Excellent written and verbal communication skills, including top-tier phone etiquette.
• Proficiency in office software (word processing, spreadsheets, and presentation tools).
• Attributes: Ability to prioritize tasks effectively in a high-intensity, fast-paced environment. A true team player who does what is necessary to support the team and clientele.

How to Apply

We are accepting applications for this position through 08/15/2026.

To be considered, please choose one of the following methods:

1. Submit your application directly through our listed posting on LinkedIn.
2. Email your resume to Sign in to view email with the subject line "Executive Administrative Assistant Application - [Your Name]".

SolarFuze Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.