Manager Fiscal and Business Admin

Organizational Summary

The College of Arts and Sciences is the intellectual heart of the University of South Florida. We are a community of teachers and scholars united in the belief that broadly educated people are the basis of a just, free, and prosperous society. By focusing on the big questions facing all of humanity, we prepare students for successful, socially responsible personal and professional lives. By conducting innovative, interdisciplinary research and scholarships, we advance knowledge in ways that prepare us to address complex social and scientific problems and enhance the quality of life for people and communities.

There are 28 departments and 27 centers and institutes within the College of Arts and Sciences. These areas comprise of approximately 700+ faculty members and 200 staff plus many OPS and student employees.

Position Summary

This position manages business support services and oversees administrative and fiscal requirements for the College within the department. The responsibilities of this position will include administrative management of some or all of the following: purchasing, budgetary planning, space allocation and utilization, fiscal and administrative compliance, and search coordination.

This position will report to the College of Arts & Sciences, Dean's Office and will assist various departments.

• Hire, train, motivate, and coach the performance of assigned staff members to meet the administrative goals and requirements of the unit.
• Monitor budgets and review budget records for multiple funding sources. Prepare budget reports and projections for review.
• Manage the financial administration of auxiliary, grant and contract, overhead, salary rate, concession and related USF Foundation funding sources.
• Fulfill the purchasing and procurement requirements for the unit. Ensure appropriate signatures and approvals are obtained for all purchases.
• Manage cash collection operations to ensure appropriate segregation of duties, and compliance with university policies.
• Serve as an administrative representative for the unit on division, college, campus or university- wide or committees and work groups.
• Develop and implement business and fiscal processes to ensure compliance and good stewardship over University resources. Must remain up-to-date with changes in University, state, federal or sponsoring agency policies and regulations.
• Coordinate human resources related issues including hiring needs, rate planning, salary increases, promotions, and routine terminations.
• Coordinate recruitment efforts with hiring managers, serving as liaison with DIEO and the Division of Human Resources. Review applicant information, schedule and participate in interviews, facilitate search committee meetings.
• Ensure timely and accurate administration of payroll, timesheets, certification, leave administration, etc.
• Manages and/or participates in special projects and analysis work, such as physical moves, reorganizations, institutional effectiveness plans, development of unit metrics, and specialized research related to the function of the unit.
• Advise unit administrator concerning business operations and funds available for programs, departments and projects.
• Perform other duties as assigned.

Minimum Qualifications

This position requires a Bachelor’s degree in Accounting, Finance, or Business Administration or other field directly related to the position’s specific responsibilities and four years of professional business experience; or a Master’s degree in the same fields and two years of experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Senate Bill 1310- The Florida Senate ( https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

(a) Two years of direct experience for an associate degree;

(b) Four years of direct experience for a bachelor’s degree;

(c) Six years of direct experience for a master’s degree;

(d) Seven years of direct experience for a professional degree; or

(e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.